Student Group Fundraising Application

Definition: Fundraising is the solicitation of money or other items of value by an officially recognized club or organization of the University. Funds raised must be collected for a specific project, which has been clearly articulated and approved before the initiation of the fundraising activity.
Participation: Only officially recognized clubs, organizations, teams and departments of the University may participate in fundraising.
Procedures: A written application must be routed through the office of the Dean of Students in the Student Success office. Action on the application (approval/denial) will be made by the Dean of Students.
Facilities Use: If you are using University facilities (i.e. the Field House) for an event, your Advisor/Coach should reserve the space through the EMS system.
Publicity: Follow University guidelines for posting and advertising. Any external communication must be co-signed by your Advisor/Coach.
Criteria: Activities will be limited to a maximum of three weeks duration for on-campus events. Applications must be received not less than 7 working days before the activity is to begin. If a date conflict exists between competing projects and if two or more groups submit the same/identical project, preference will be given to the group with the earliest application date.

Applications will be approved using the following criteria:
1. Project will benefit the club, organization, or department – not individuals within the unit
2. Project fits within the mission of the University.
Funding: If the organization requests a W9, please contact the Office of Advancement. Funding could be processed in two different ways:
1. 1) Project’s income supports the club, organization, or department at the University. The check should be made payable to CUW Foundation and either mailed or brought to the Office of Advancement for processing. The account to receive the funds should be indicated in an email or included with the check paperwork.
2. 2) Project’s income supports organization outside of the University. The check should be made payable to Concordia University, Inc. and either mailed or brought to the Office of Student Success for processing. Funds to be sent to the outside organization can be requested using the Accounts Payable processes.
Office of Advancement / Student Success
Concordia University Wisconsin
12800 North Lake Shore Drive
Mequon, WI 53097

Failure to Comply: Clubs, organizations, or departments which fail to comply with the above will have their application denied or revoked. Also, they must return all collected money or items to the donating individuals (where this is impossible the money will become the property of the Student Government Association or the Division of Student Success), and the group/team will be placed on probationary status.
Concordia Email of Faculty/Staff Advisor or Coach
Name of Organization/Team
Name(s) of Student Leader(s)

Please provide a comma separated list of organization/team leaders.
Primary Contact Primary Contact First Last
Primary Contact's Concordia Email
Preferred date(s) of fundraising activity
Date Begins Date Begins / MM / DD YYYY
Date Ends Date Ends / MM / DD YYYY
2nd choice for dates if preferred choice is unavailable
Date Begins Date Begins / MM / DD YYYY
Date Ends Date Ends / MM / DD YYYY
Detailed Explanation of Fund-raising Activity

Please note: all raffles in Wisconsin require a raffle license to be legal. See State of Wisconsin Department of Administration—Division of Gaming website for more information.
How will the money/goods be used and how will this benefit your organization?
Do you plan to contact or collaborate with any off-campus agencies or businesses (e.g., Noodles)?

Prior to contacting off-campus agencies or businesses the Advancement Department must approve. A request for approval will be sent to them automatically on completion of this form.
What agencies/businesses will be contacted?
Event Location
Building and Room Number
Address of Off-Campus Location
Will food be part of your event?

Prior to serving food on-campus Sodexo (Food Service Provider) must approve. A request for approval will be sent to them automatically on completion of this form.
How will food be part of your event?

Will you be selling food? Will you be serving food? What type(s) of food will be present?
Statement of Understanding

Statement of Understanding I have read and understand the policies as stated on the other side of this application and I agree to follow these polices.

Student Group Fundraising Application

Student Group Fundraising Application

Preferred date(s) of fundraising activity

2nd choice for dates if preferred choice is unavailable